Privacy Policy

Effective date: 24 November 2025

This Privacy Policy explains how Kodnext ("we", "us", "our") collects and uses personal data when you visit our website or contact us about our services (web design, development, CRM dashboards, automations, and marketing systems).

1. Who we are

This Privacy Policy explains how Kodnext ("we", "us", "our") collects and uses personal data when you visit our website or contact us about our services (web design, development, CRM dashboards, automations, and marketing systems).

2. Scope and jurisdictions

  • EU GDPR for users in the European Economic Area.
  • UK GDPR for users in the United Kingdom.
  • Transparency standards of United States privacy laws, including CCPA/CPRA for visitors from California (where applicable).

3. Data we collect

We may collect and process the following categories of personal data:

Contact data

Name, email address, phone number, company name, and any details you provide in forms, emails, or during calls.

Project data

Information about your business, goals, website, systems, content you provide, feedback, and project related communications.

Technical and usage data

IP address, browser type, device identifiers, approximate location, pages visited, time spent on the site, and similar analytics data.

Cookie data

Information stored in cookies and similar technologies.

4. How we collect your data

  • Directly from you when you send a message, book a meeting, request a quote, sign a contract, or work with us on a project.
  • Automatically through cookies and similar technologies when you browse our website.
  • From service providers such as analytics tools, email tools, scheduling tools, and automation platforms that support our services.

5. Why we process your data and legal bases

Providing services

To answer enquiries, prepare offers, design and build websites, dashboards, and automations, and manage projects. Legal basis: performance of a contract or steps taken before entering into a contract.

Communication and support

To respond to questions, send project updates, and give technical support. Legal basis: performance of a contract and our legitimate interest in running our business.

Marketing

To send information about our services, case studies, or useful content if you have requested it or can reasonably expect it. Legal basis: consent where required, otherwise our legitimate interest in promoting our services. You can opt out of marketing at any time.

Analytics and improvement

To understand how visitors use the website and improve content, structure, and performance. Legal basis: consent for non essential cookies, legitimate interest for essential analytics that keep the site secure and functional.

Legal compliance and security

To meet tax and accounting obligations, prevent fraud or abuse, protect our rights, and handle legal claims. Legal basis: legal obligation and legitimate interest.

Use of AI and automation

To support internal workflows such as CRM automations, scheduling, email sequences, or content suggestions using AI tools. These tools assist us and do not make decisions that have legal or similarly significant effects for you. Legal basis: legitimate interest and consent where required by law.

6. Cookies and tracking technologies

We use cookies and similar technologies for:

  • Basic site functionality.
  • Analytics.
  • Possibly marketing or embedded tools (for example video, maps, booking widgets).

In the EU and UK we use non essential cookies only with your consent via a cookie banner.

7. Sharing of personal data

We do not sell personal data. We may share personal data with:

Service providers

Hosting, email, calendar and scheduling tools, analytics tools, automation platforms, and similar providers who process data on our behalf and under contract.

Professional advisers

Accountants, legal advisers, and similar professionals, where necessary.

Authorities

When required by law, court order, or regulatory request, or where necessary to protect our rights or the rights of others.

Business transfers

If we ever restructure or transfer parts of our activities, personal data may be transferred as part of that process, subject to appropriate safeguards.

8. International transfers

Our main location is in Poland. Some service providers may be based or store data outside the EEA and UK, including in the United States.

Where required, we use appropriate safeguards (for example standard contractual clauses or equivalent mechanisms) to protect your data.

9. Data retention

We keep personal data only as long as necessary for the purposes described in this policy, including:

  • The duration of a project and follow up.
  • The time needed to comply with legal obligations.
  • The period necessary to handle possible claims.

When data is no longer needed, we delete or anonymise it.

10. Your rights (GDPR / UK GDPR)

If you are in the EEA or UK, you have the right to:

  • Access your personal data and receive a copy.
  • Request correction of inaccurate or incomplete data.
  • Request deletion of your data in certain cases.
  • Request restriction of processing in certain cases.
  • Object to processing based on our legitimate interests, including direct marketing.
  • Withdraw consent at any time (where processing is based on consent).

To exercise your rights, contact: pawel@kodnext.com. You also have the right to lodge a complaint with your local data protection authority.

11. California privacy rights (CCPA / CPRA, if applicable)

Where CCPA / CPRA applies, California residents may have the right to:

  • Know what categories of personal information we collect and how we use it.
  • Request deletion of their personal information, subject to exceptions.
  • Request correction of inaccurate information.
  • Opt out of the sale or sharing of personal information (we do not sell personal information).
  • Limit the use and disclosure of sensitive personal information, where applicable.
  • Be free from discrimination for exercising privacy rights.

You can make a request by emailing pawel@kodnext.com.

12. Children

Our services are not directed to children under 13 years of age and we do not knowingly collect personal data from them. If you believe a child has provided us with personal data, please contact us and we will delete it.

13. Do Not Track

Some browsers offer a "Do Not Track" signal. There is currently no common standard for how websites should respond, so we do not respond to DNT signals. You can control tracking via the cookie banner and your browser settings.

14. Changes to this policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new effective date. If changes are significant, we may also notify you by email or on the website.

15. How to contact us

If you have any questions about this policy or your data, contact:

Email: pawel@kodnext.com

Phone: 500773701

Address: Jaskowicka 35D, Tychy, Poland